Summary: Email forwarding validation ensures secure and intentional routing. While it’s possible to import forwarding addresses without confirmation, there may be cases where confirmation is required based on discussions and specific use cases.

Objective

Explain the importance of email forwarding validation and outline scenarios where confirmation may or may not be required.

Introduction

Email forwarding validation helps maintain reliable and secure communication by ensuring forwarded emails reach managed and consented mailboxes. While imports without confirmation are often possible, specific circumstances may require confirmation to align with best practices and operational needs.

Prerequisites

• Access to the alumni email forwarding system.
• Knowledge of the organization’s email forwarding policies and operational requirements.

Details

1. Why Validate Email Forwards?

• Validation ensures forwarded emails reach valid and managed mailboxes.
• Confirmation emails help prevent emails from being forwarded to unmanaged or unintended accounts.
• These measures support good email hygiene and protect the integrity of the service.

2. Can We Import Without Confirmation?

• In most cases, email forwards can be imported without requiring recipient confirmation.
• This approach is efficient for verified or pre-approved email addresses.
• However, based on discussions and specific use cases, confirmation emails may be necessary to meet operational requirements or enhance security.

3. Onboarding Considerations:

• Universities should assess their specific needs during onboarding.
• Factors include:
  • Current email configuration.
  • Number of email forwarding accounts being imported.
  • Email hygiene practices, such as avoiding spam and ensuring deliverability.
• Our team can help determine the best approach to validation, whether using confirmation emails or not.

Steps for Validating Email Forwards

1. Without Confirmation Email:

1. Add forwarding addresses directly to the alumni forwarding system.
2. Forwarding begins immediately without requiring recipient confirmation.
3. Recommended for verified or controlled email lists.

2. With Confirmation Email:

1. Add forwarding addresses to the alumni forwarding system.
2. A confirmation email is sent to recipients, requesting approval to activate forwarding.
3. This approach verifies recipient consent and ensures email address validity.